Sample Written Program
This sample program
has been prepared to provide assistance in compliance with
USA OSHA standards and/or Best Management Practices. It
should not be used without consideration of the unique conditions
and requirements at each site. It may be necessary to
modify the program for your specific needs. You remain
under obligation to comply with all applicable standards,
and use of this program should not be considered to be a guarantee
that compliance with applicable requirements will be achieved.
It is strongly suggested that your final program be
reviewed by a qualified person. The best written program
without implementation is inadequate.
Protective equipment, including
personal protective equipment (PPE) for eyes, face, head,
and extremities, protective clothing, respiratory devices,
and protective shields and barriers are provided, used, and
maintained in a sanitary and reliable condition.
The protective equipment is provided
wherever it is necessary by reason of hazards of processes
or environment, chemical hazards, radiological hazards, or
mechanical irritants encountered in a manner capable of causing
injury or impairment in the function of any part of the body
through absorption, inhalation or physical contact.
EMPLOYEE OWNED EQUIPMENT
Where employees provide their
own protective equipment as authorized by their supervisors,
the equipment must meet all applicable rules, procedures,
standards, codes, and regulations. Also, the proper maintenance
and sanitation of the equipment is provided.
All personal protective equipment
is of a safe design and construction for the work to be performed.
Applicable standards, codes, and regulations are followed
in the design and construction of protective equipment.
EYE AND FACE PROTECTION
Protective eye and face equipment
is provided and required where there is a reasonable probability
of injury that can be prevented by such equipment. Eye and
face protection used meet the requirements of ANSI Standard
Z 87.1 - Eye and Face Protection. All employees are required
to wear the prescribed eye and face protection to protect
themselves from a hazardous environment.
Situations where suitable eye
protection is required, but not limited to, machine operations
involving flying objects, glass, liquids, injurious radiation,
or a combination thereof.
Eye and face protection meets
the following requirements:
A. Provide adequate protection.
B. Reasonably comfortable.
C. Fit snugly and do not unduly
interfere with movements.
E. Capable of being disinfected.
F. Easily cleanable.
G. Kept clean and in good repair.
H. Persons requiring corrective
lenses shall wear:
1. Spectacles whose protective
lenses provide the correction.
2. Goggles that can be properly
worn over corrective spectacles.
3. Goggles that incorporate corrective
Every eye and face protector is
distinctly marked to facilitate identification of the manufacturer
and ANSI Z 87.1.
When protector limitations and
precautions are provided by the manufacturer, they are transmitted
to the users and compliance enforced.
V. RESPIRATORY PROTECTION
Feasible engineering controls
are the primary measures used to control employee exposure
to harmful dusts, fogs, fumes, mists, gasses, smokes, sprays,
or vapors. Such engineering controls include, but are not
limited to enclosures and confinement, general and local ventilation,
and substitution of less toxic materials.
When effective engineering controls
are not feasible, or while they are being instituted, appropriate
respirators are used as specified by the following requirements.
Applicable and suitable respirators
are provided when necessary to protect employee health.
A respiratory protection program
has been established and is properly maintained to protect
employees from atmospheric contamination and/or hazards. Key
elements of the program include:
A. A written standard operating
procedure governing the selection and use of respirators.
See Appendix A.
B. Selection of respirators based
on hazardous exposure per ANSI Z 88.1. See Appendix B.
C. Instruction and training of
users concerning proper respirator use and their limitations.
See Appendix F.
D. Regular cleaning and disinfection
of respirators and thorough cleaning and disinfection before
use by another employee.
E. Respirators are stored in a
convenient, clean, and sanitary location.
F. Routine inspection of respirators
during cleaning and replacement of worn or deteriorated parts.
Respirators for emergency use such as self-contained breathing
apparatus, are thoroughly inspected at least monthly and after
each use. Records are maintained of these inspections.
G. Work areas are routinely surveyed
to review work area conditions and degree of employee exposure
H. Regular inspections and evaluations
are conducted to determine continued program effectiveness.
A formal annual evaluation is conducted and a written report
I. A determination must be made
and recorded that employees are physically able to wear respiratory
protection and are able to perform the work and use the equipment
prior to assigning them to wear respirators. The consulting
physician has determined the pertinent physical conditions.
See Appendix C. The respirator users' medical status is reviewed
at least annually.
J. Only approved respirators (per
ANSI Z 88.1) are worn which provide adequate respiratory protection
against the particular hazard. Recognized authorization for
respirator approval include ANSI, U.S. Department of Interior,
Mine Safety and Health Administration, and the U.S. Department
Where compressed air, compressed
oxygen, liquid air, and liquid oxygen are used for respiration,
it is of high purity. All oxygen used meets the requirements
of the United States Pharmacopoeia for medical or breathing
Breathing air meets at least the
requirements of the specification for Grade D breathing air
as described in Compressed Gas Association Commodity Specification
Compressed oxygen is not used
in supplied-air respirators or in open circuit self- contained
breathing apparatus that have previously used compressed air.
Oxygen is prohibited from use with air line respirators.
Breathing air is supplied to respirators
from cylinders or air compressors. Breathing air cylinders
are tested and maintained as prescribed in the Shipping Container
Specification Regulations of the Department of Transportation
49 CFR 178.
Compressors for supplying breathing
air are equipped with the necessary safety and standby devices.
Breathing air-type compressors are used which avoid entry
of contaminated air into the systems and have suitable in-line
air purifying sorbent beds and filters installed to further
assure breathing air quality.
An air receiver of sufficient
capacity is provided to enable respirator users to escape
contaminated atmospheres in event of compressor failure. Also,
alarms to indicate compressor failure and overheating are
installed in the system.
If an oil-lubricated air compressor
is used to supply breathing air, it will be provided with
a high temperature or carbon monoxide alarm, or both. If only
a high-temperature alarm is used, the air from the compressor
is frequently tested for carbon monoxide to ensure it meets
breathing air specifications described above.
Air line couplings are incompatible
with outlets for other gas systems to prevent inadvertent
servicing of air line respirators with nonrespirable gases
or oxygen. All modifications, changes, and/or additions to
the breathing air supply system including, but not limited
to, the compressor, piping, couplings, etc. must be approved
and inspected to ensure that the work was done properly, and
that the changes, modifications and/or additions did not adversely
affect the quality of the breathing air, such as the mistaken
connection of a breathing air line to an argon, or other gas
All breathing air containers are
marked in accordance with American National Standard Method
of Marking Portable Compressed Gas Containers Z 48.1; Federal
Specification BB-A-1034a, air compressed for breathing purposes;
or Interim Federal Specification GG-B-0067b, breathing apparatus,
Standard procedures for emergency
and routine respirator use have been developed which include
all information and guidance necessary for proper selection,
use, and care.
The correct respirator has been
specified for each job by the respiratory program coordinator
who is a qualified individual supervising the program. The
coordinator has received adequate instructions to ensure that
the correct respirator is issued. See Appendix D.
Procedures have been written covering
the safe use of respirators in dangerous atmospheres that
might be encountered in normal operations or in emergencies.
These procedures are located in the work areas where respirators
are used and employees have been informed of the procedures
and the available respirators.
At least one additional person
is required for respirator use in areas where the wearer,
with respirator failure, could be overcome by a toxic or oxygen-deficient
atmosphere. Communications, including visual, voice, or signal
line, are maintained between the respirator user and the attendant.
Plans are provided such that one individual will be unaffected
by any likely incident and will have the proper rescue equipment
necessary to assist the others in an emergency.
When self-contained breathing
apparatus or hose masks with blowers are used in atmospheres
immediately dangerous to life and health (IDLH), an attendant
is required outside the work area with suitable rescue equipment.
Persons using air line respirators
in IDLH atmospheres are equipped with a safety harness and
safety lines for lifting or removing them from the hazardous
atmosphere or other equivalent provisions for rescue used.
The attendant(s) and/or standby person shall have suitable
self-contained breathing apparatus and be stationed at the
nearest fresh air base for emergency rescue. All confined
space entry and rescue comply with OSHA standard 1910.146.
Respiratory Protection Inspections
Frequent random respiratory protection
inspections are conducted by the respiratory protection program
coordinator to assure that respirators are properly selected,
used, cleaned, and maintained. See Appendix E.
Education and Training
Supervisors and employees are
properly instructed by competent persons in the selection,
use, and maintenance of respirators. During the training program
respirator users are provided an opportunity to handle the
respirator, have it fitted properly, test its face piece-to-face
seal, wear it in normal air for a long familiarity period,
and to wear it in a test atmosphere. See Appendix F.
Every respirator wearer receives
fitting instructions including demonstration and practice
in how the respirator should be worn, how to adjust it, and
how to determine if it fits properly. See Appendix G.
Respirators must not be worn when
conditions prevent a good face seal including growth of a
beard, sideburns, a skull cap projecting under the face piece,
temple pieces on glasses, or absence of dentures.
Worker diligence in observing
respirator fit factors is evaluated by periodic checks. Also,
the respirator wearer has been instructed to check the respirator
facepiece fit each time the respirator is donned as prescribed
by the respirator manufacturer instructions.
Corrective Glasses and Respirator Use
There may be problems with respirator
seals due to the temple pieces, therefore individuals wearing
corrective lenses must obtain special authorization and approved
to wear full face respirators. Special provisions will be
made to ensure that employees can safely wear the respirator.
Maintenance and Care of Respirators
A respirator maintenance and care
program is provided which covers the type of operations, working
conditions, and hazards involved. The program includes:
1. Inspection for defects (including
2. Cleaning and disinfecting,
3. Repair, and
All respirators are routinely
inspected before and after use by the user to ensure they
meet their original effectiveness. Any defects, or possible
defects, detected are reported to supervision so the necessary
evaluations and maintenance can be performed prior to reuse.
Respirators not routinely used,
but kept ready for emergency use, are inspected after each
use and at least monthly to assure they are in satisfactory
working condition. A record is maintained of these inspections
showing the date of the inspection and findings.
Self-contained breathing apparatus
are inspected monthly to ensure:
1. The breathing air cylinder
is fully charged according to the manufacturer's instructions.
2. The regulator and warning devices
3. Connections are tight,
4. Facepiece, headband, valve,
connecting tubes, and canister condition,
5. Rubber or elastomer parts are
pliable, and not deteriorated, and are kept pliable by massaging
to prevent a set during storage.
Cleaning and Disinfection
Routinely used respirators are
collected, cleaned, and disinfected as frequently as necessary
to ensure proper wearer protection. Emergency use respirators
are cleaned and disinfected after each use.
Replacement and Repairs
Respirator replacement and repairs
are performed with parts designed for the respirator only
by authorized and experienced persons approved by the respiratory
protection program coordinator and per the manufacturers recommendations.
Reducing or admission valves or regulators are returned to
the manufacturer or to a trained technician for adjustment
or repair. Trained technicians must be authorized by the respiratory
protection program coordinator to perform repairs.
Respirators are stored so as to
protect against dust, sunlight, heat, extreme cold, excessive
moisture, or damaging chemicals. Routinely used respirators
may be placed in plastic bags.
Emergency respirators placed at
stations and in work areas for quick accessibility are stored
in special compartments built for that purpose. These compartments
are clearly marked.
Storage of respirators in lockers
or tool boxes are prohibited unless they are in carrying cases
Respirators are packed or stored
so that the facepiece and exhalation valve rest in a normal
position and functions will not be impaired by elastomer setting
in an abnormal position.
Identification of Gas Mask Canisters
Gas mask canisters are primarily
identified by properly worded labels. Color codes are used
as a secondary means of identification. Those persons purchasing,
issuing, advising, or using gas masks are responsible to ensure
the canisters purchased or used are properly labeled and color
coded before being placed in service. All labels and color
codes are properly maintained at all times the canisters are
Bold letters are placed on each
CANISTER FOR (name of atmospheric
TYPE N GAS MASK CANISTER
In addition, essentially the following
wording appears beneath the appropriate phrase on the canister
"For respiratory protection
in atmospheres containing not more than ______ percent by
volume of (name of atmospheric contaminant)."
Canisters having a special high
efficiency filter for protection against radionuclides and
other highly toxic particulates are labeled with a statement
of the type and degree of protection afforded by the filter.
Such labels are affixed to the neck end of, or to the gray
stripe around and near the top of the canister. The degree
of protection is marked as the percent of penetration of the
canister by a 0.3 micro- diameter diocty phthalate (DOP) smoke
at a flow rate of 85 liters per minute.
Each canister has a level warning
that gas masks must be used only in atmospheres containing
sufficient oxygen to support life (at least 16 percent by
volume) since gas mask canisters are only designed to neutralize
or remove contaminants from the air.
Atmospheric Contaminants Colors
to be Protected Against
Acid gases White.
Hydrocyanic acid gas White with
1/2-inch green stripe completely around the canister near
Chlorine gas White with 1/2-inch
yellow stripe completely around the canister near the bottom.
Organic vapors Black.
Ammonia gas Green.
Acid gases and ammonia gas Green
with 1/2-inch white stripe completely around the canister
near the bottom.
Carbon monoxide Blue.
Acid gases and organic vapors
Hydrocyanic acid gas and chloropicrin
Yellow with 1/2-inch blue stripe
vapor completely around the canister
near the bottom.
Acid gases, organic vapors, and
Radioactive materials, excepting
tritium Purple (magenta).
and noble gases
Particulates (dusts, fumes, mists,
fogs, Canister color for contaminant,as or smokes) in combination
with any of designated above, with 1/2- inch the above gases
or vapors. gray stripe completely around the canister near
All of the above atmospheric Red
with 1/2-inch gray stripe contaminants completely around the
canister the top.
1 Gray shall not be assigned as
the main color for a canister designed to remove acids or
Note: Orange shall be used as
a complete body, or stripe color to represent gases not included
in this table. The user will need to refer to the canister
label to determine the degree of protection the canister will
Each gas mask canister is painted
a distinctive color or combination of colors as indicated
by Table 1 attached. All colors used are clearly identifiable
by the user and clearly distinguishable from one another.
Appropriately colored pressure sensitive tape may be used
for the stripes.
OCCUPATIONAL HEAD PROTECTION
Helmets (safety hard hats) for
the protection of employee heads from impact and penetration
from falling and flying objects and from limited electric
shock and burns are provided that meet the requirements and
specifications per ANSI Standard Z 89.1.
OCCUPATIONAL FOOT PROTECTION
Safety-toe footwear is required
for employees routinely handling solid objects weighing 15
pounds or more which can fall on their toes. All such safety-toe
footwear (safety shoes) meets the requirements and specifications
of ANSI Standard Z 41.1.
ELECTRICAL PROTECTIVE DEVICES
Rubber protective equipment for
protecting workers from live electrical current greater than
50 volts conforms to the requirements of the following ANSI
Rubber insulating gloves .................
Rubber matting for use around ..........J6.7-1935 (R1962).
Rubber insulating blankets ................. J6.4-1970.
Rubber insulating hoods ..........J6.2-1950 (R1962).
Rubber insulating line hose ......... J6.1-1950 (R1962).
Rubber insulating sleeves ...................J6.5-1962.
OTHER PERSONAL PROTECTIVE EQUIPMENT